21st Century Payroll for Adagio Tutorials - System

Set up security with Access Control

You have set up all the Users of the system (with System/User IDs). Now run Access Control to restrict your data entry clerks from changing prompts and field with the Customize Windows function. The following steps use an example to show you one path to activating access control for your company. The example demonstrates how to deny access to Customize Windows to all ordinary users while giving the system administrator access to the entire system. This is just a illustrative example; your must determine your own security configuration requirements. The order in which you perform the tasks described may differ from one company to another, depending on the complexity of a company's security requirements and the size of the staff.

For more information at any field in the window, press F1: Help. Follow these steps.

  1. Double-click the Adagio PR icon on your desktop to start up 21st Century Payroll and use the Guest password to log in.
  2. If you haven't already opened the Access Control window, run System/Access Control and select the Menu Security tab.
  3. Select Users and press the Tab key until you're in the Menu Access Control pane on the right.
  4. Press the Right-Arrow key (or click the plus sign) beside System to display the System commands. In a fresh company, as shown in the window below, the Users group is already denied the Access Control function.
  5. Highlight Customize Windows.
  6. Click the "allowed" icon . (You can also press the Spacebar, or right-click and select Deny access from the menu.) The "forbidden" icon appears beside Customize Windows to indicate that members of the Users group will not be able to turn on Customize Windows. Members of the Users group will find Customize Windows dimmed (not selectable) on the System menu when they log in.
  7. Click OK below the right pane and then Save changes below the left pane.
  8. The new access control settings for the Users group look like this. Now you add User IDs to the Access Control groups.
  9. Select the Group Membership tab.
  10. Drag the user who should be able to use any command in the system (the sysad, or system administrator) into the Administrators group.
  11. Drag the user who should be prevented from turning on Customize Windows (guest) into the Users group.
  12. Right-Arrow on Administrators and on Users to see the member of each group.
  13. Right-Arrow on guest and sysad to see the groups they are members of.
  14. Click Save changes.
If you wish, you can show a local "system administrator" of the system how to add User IDs and put new users into groups. As security needs change and as users come and go, the local system administrator can perform these functions.


Back To Top | Back To Main Tutorials Page