21st Century Accounting Help - General Ledger

Account Structure

To set up a multi-segment account structure, follow these steps:

Define the segments your company requires. For example, do you want to track revenue and expenses by department and division? In that case, you will want to define three segments: the primary or account segment, a department segment, and a division segment. (You can add segments at any time, up to a total of five.)
Enter the name of each segment in the Name row.
Enter the length of each segment in the Length row.
Enter the character (for example, a hypen) to appear as a separator between segments.

Because they have other uses in the system, you cannot use these characters as separators:
[] {} a-z 0-9 space =
Enter the fill character with which to fill empty account segments in an existing Chart of Accounts when you add segments to the structure. For example, if you add a Department segment with a length of 2 and a fill character of 0, an existing account 1010 becomes 1010-00.

You can also use the Spacebar to complete the entry of account IDs with the fill character into any account ID field. For example, if the account structure is 0000-00-0 (the fill characters all 0s), you can enter 2 and press the Spacebar three times (once for each segment) to enter the account 2000-00-0 in an account ID field.

Account Structure edit buttons

Insert. To insert a segment before the currently selected segment, click the insert button.
Add. To add a segment after the currently selected segment, click the Add button.
Delete. Click a segment to select it and then click the delete button to remove it from the account structure.