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21st Century Accounting Help - Payroll/Electronic Filing

Electronic Filing W-2s Exceptions

The W-2s Exception report is produced only if exceptions occur. The system displays the Exceptions (if any) report when generating the W-2s is completed.  Exceptions include the following:

  • Incorrect sign on employee amount (negative where positive is expected or vice versa)
  • Blank submitter postal code
  • Blank company address (street, city, state, postal code)
  • Employee name cannot be interpreted.  Must be entered in Configure/Employees window as Lastname| Firstname.
  • Blank domestic employee address
  • Federal EIN is not 9 characters in length.  State and local EINs can be up to 12 characters.
  • Or other problems with the information provided in your Payroll system that may compromise the integrity or acceptability of the electronic W-2s.

You can use information from the Exception report to correct data in your Payroll system. Then run the W-2s command again and press the Recreate button to produce a new electronic file.

Use Payroll/Electronic Filing/W-2s Exceptions to preview the report in Notepad. Use Notepad's File/Print to print the report on paper.

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