21st Century Accounting Help - Payroll

What You Enter

What the System Posts

Calculate Payroll/After the Fact Payroll

For normal payroll, you run Calculate Payroll and print and approve pay chequeschecks.
For After the Fact Payroll, you enter and post chequeschecks. 

The system debits general ledger accounts for all income factors and for vacation and sick accrual amounts paid out.
For departmentalized income factors, the system substitutes the segment value(s) that correspond to the department name(s) you assign each employee for the department segment value in the factor's default account and debits expenses for each employee to the accounts that are based on the employee's assigned departments.

Posting taxes

For taxes (employee withholding and employer contribution), credits the configured liability accounts.  For employer contribution, debits the configured expense account. 
For departmentalized taxes, the system substitutes the segment value(s) that correspond to the department name(s) you assign each employee for the department segment value in the factor's default account.  It credits tax liabilities for each employee to the accounts that are based on the employee's assigned departments and debits tax expenses for each employee to the accounts that are based on the employee's assigned departments.

Posting deductions

For deductions (employee deduction and employer contribution), credits the configured liability accounts.  For employer contribution, debits the configured expense account. 
For departmentalized deductions, the system substitutes the segment value(s) that correspond to the department name(s) you assign each employee for the department segment value in the factor's default account.  It credits deduction liabilities for each employee to the accounts that are based on the employee's assigned departments and debits deduction expenses for each employee to the accounts that are based on the employee's assigned departments.

Using the manual pay distribution option

For manual pay distribution, the system debits earnings for each employee to the accounts you specify in the proportions you specify in the distribution window.  If you select the option to allow manual distribution of vacation and sick pay amounts, manual pay distribution includes those amounts in the distributable total earnings amount.

Posting net pay

Credits the bank account you specify when you print pay chequeschecks (Calculate Payroll) or enter pay chequeschecks (ATF) for employee net pay.

Employee Adjustments

You enter debits or credits as appropriate.  Then debit or credit G/L accounts (expense, liability, bank, and so forth) as appropriate.

The system posts adjustments to the specified accounts.  Also adjusts employee to-date earnings records.

Remittance Checks

You select remittance vendors for payment and verify that payment amounts and G/L distributions are correct and in balance.

The system credits the selected bank account for the amount of each chequecheck, debits the displayed G/L distribution accounts, and updates the “Current liabililty” amounts in the Taxes windows.