21st Century Accounting Payroll Tax Updates Download

Payroll Tax Update April 1, 2023

STOP!! Please read about the important changes in this Tax Update below BEFORE you install. You can scroll down or click this link to get there.

Please provide your name, email address, and 21st Century Accounting or Payroll for Adagio Product Serial Number to download the latest Payroll Tax Update. You can find your Product Serial number on your C21 main menu under Help/About. This update is available only for registered users of C21 who have a current subscription for Payroll Tax Updates. If you have questions about this Tax Update, please contact us before proceeding.

Fill out the form and click send to proceed to the download page. All fields are required.

If you are unable to download the Payroll Tax Update, you may need to renew your subscription. Please contact us to renew.

If you receive error message V03342003, you may have entered your serial number incorrectly. Please re-enter the serial number and try again.

To see a list of past Payroll Tax Update Changes, click here.

21st Century Accounting Payroll Tax Update Changes (Cumulative)

April 1, 2023 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

If you have not configured your employees with 2020 W-4 Tax Tables, please click here to install the Payroll Tax Update which includes everything below with FIT for 2019 or earlier W-4s ONLY. Please backup your company data before you install this Tax Table or make a copy of your C21/data folder to a safe location. If you install this Tax Table and receive a C21 message indicating that you need to reconfigure you employees for US FIT, you have installed the incorrect Tax Table. Close C21 and install the correct Tax Table and then restore your company backup.

Federal
2023 Form 941

State and Local Income Tax
None

March 1, 2023 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
None

State and Local Income Tax
Michigan (MI SIT)
Oregon (OR SIT)
Vermont (VT SIT)

February 1, 2023 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

If you have not previously reconfigured your employees and are not ready to do so for 2020 W-4s, please click here to install the Payroll Tax Update which includes everything below with FIT for 2019 or earlier W-4s ONLY. Please backup your company data before you install this Tax Table or make a copy of your C21/data folder to a safe location. If you install this Tax Table and receive a C21 message indicating that you need to reconfigure you employees for US FIT, you have installed the incorrect Tax Table. Close C21 and install the correct Tax Table and then restore your company backup.

Federal
None

State and Local Income Tax
Colorado (CO SIT)
Maryland (MD SIT)
Missouri (MO SIT)
North Carolina (NC SIT)
North Dakota (ND SIT)

SUTA Wage Base (Maximum taxable earnings)

State	2022	2023
AK SUTA	39,900	46,80
AR SUTA	7,000	10,000
DE SUTA	14,500	18,500
HI SUTA	51,600	55,800
ID SUTA	46,500	50,000
IL SUTA	12,740	13,271
MN SUTA	38,000	41,000
NC SUTA	28,000	29,600
ND SUTA	38,400	40,800
OR SUTA	47,700	50,900
RI SUTA	24,000	24,600

January 1, 2023 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
2023 Social Security Wage Base is $160,200.
2022 Form 944
2022 Form 940
2022 Form 940 Schedule A

PLEASE NOTE: You may experience compatibility issues when exporting Form 940 and 940 Schedule A to PDF. Please check that all the data in the PDF matches the data in the dialog box. If any data is missing or incorrect, the boxes can be filled in manually based on the information in the dialog box.

State and Local Income Tax

Some states are implementing mandatory FMLA taxes in 2023. Two such states are Oregon and Colorado. These taxes should be entered as User Taxes. Please see Hot Topics for instructions on how to implement this type of User Tax.

California - SDI withholding rate for 2023 is 0.9 percent. The taxable wage limit is $153,164.
California (CA SIT)
Iowa (IA SIT)
Kentucky (KY SIT)
Maine (ME SIT)
Minnesota (MN SIT)
Montana (MT SIT)
Nebraska (NE SIT)
New Mexico (NM SIT)
New York State (NY State SIT)
New York Yonkers (Yonkers CIT)
Pennsylvania - The 2023 tax rate for employees increases to 0.07% with the wage base holding at $10,000.
Rhode Island (RI SIT)
South Carolina (SC SIT)

SUTA Wage Base (Maximum taxable earnings)

State	2022	2023
AK SUTA	39,900	46,80
AR SUTA	7,000	10,000
AZ SUTA	7,000	8,000
CO SUTA	17,000	20,400
HI SUTA	51,600	55,800
IA SUTA	34,800	36,100
ID SUTA	46,500	50,000
IL SUTA	12,740	12,960
KY SUTA	10,800	11,100
MN SUTA	38,000	41,000
MT SUTA	38,100	40,500
NC SUTA	28,000	30,000
NJ SUTA	39,800	41,100
NM SUTA	28,700	30,100
NV SUTA	36,600	40,100
NY SUTA	12,000	12,300
OK SUTA	24,800	25,700
OR SUTA	47,700	50,900
RI SUTA	24,000	24,600
RI SUTA	25,100	26,100
UT SUA	41,600	44,300
WA SUTA	62,500	67,600
WY SUTA	27,700	29,100

December 1, 2022 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
W-2 Magnetic Media 2022
W-2 Pre-printed Forms 2022
W-2 Plain Paper Forms 2022
W-3 Pre-printed Forms 2022
W-3 Plain Paper Forms 2022

State and Local Income Tax
None

October 1, 2022 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
None

State and Local Income Tax
Arkansas (AR SIT) - Effective 10/01/2022
Virginia (VA SIT) - Effective 10/01/2022

August 1, 2022 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
None

State and Local Income Tax
Idaho (ID SIT)

July 1, 2022 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
Federal Form 941 for 2022 - June Revision issued by IRS

State and Local Income Tax
Alabama (AL SIT)

May 1, 2022 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

State and Local Income Tax
Utah (UT SIT) - Effective on or after May 1, 2022 - Please note that it is not necessary to install this Tax Table unless you process payroll subject to Utah State Income Tax.

April 1, 2022 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal Forms
Form 941 for 2022

State and Local Income Tax
Georgia (GA SIT)

SUTA Wage Base (Maximum taxable earnings)

State	2022	2021
AK SUTA	45,200	43,600
DE SUTA	14,500	16,500
MN SUTA	38,000	35,000
NC SUTA	28,000	26,000
ND SUTA	38,400	38,500
VT SUTA	15,500	14,100
WV SUTA	9,000	12,000
WY SUTA	27,700	27,300

March 1, 2022 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

State Forms
None

State and Local Income Tax
Illinois (IL SIT)
Louisiana (LA SIT)
Minnesota (MN SIT)

February 1, 2022 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

IMPORTANT NOTE REGARDING COLORADO Withholding : If you calculate payroll for Colorado SIT, please close any open Pay Periods BEFORE installing this Tax Table. Once you install this Tax Table, you will need to reconfigure your CO SIT employees. Please ensure you have enough time before your next Calculate Payroll procedure to reconfigure.

State Forms
Adjustment for Indiana Electronic Filing W-2s

State and Local Income Tax
Arkansas (AR SIT)
Colorado (CO SIT) - See the instructions below regarding reconfiguring your employees for the new Colorado withholding requirements.
Kentucky (KY SIT)
Michigan (MI SIT)
Missouri (MO SIT)
North Carolina (NC SIT)
North Dakota (ND SIT)
Rhode Island (RI SIT)
Vermont (VT SIT)
Wisconsin (WI SIT)

Colorado SIT - Employees in Colorado must turn in the IRS W-4 or the Colorado DR 0004 Form to figure Colorado withholding. Please consult the Colorado Withholding Worksheet for Employees for the changes made in 2022. If the employee did NOT complete the optional DR 0004 Form, enter an amount in the Allowances box based on the filing status checked on the IRS W-4. Each Allowance is worth $4000 and should either be entered as a "1" for Single or Married filing Separately or "2" for Married filing jointly or a qualifying Widow/er. If the employee completed the optional DR 0004 enter a zero in the Allowances box.

If the employee completed the DR 0004, use that data to complete the new boxes in employee configuration for CO SIT.

The amount listed on Line 2 on the DR 0004 should be entered in the Standard Allowance Amount box. If the amount on Step 4(b) of the IRS W-4 exceeds the Standard Allowance, ADD the difference to the Standard Allowance amount entered in that box.

Enter the Child Tax Credit Allowance from Line 4 of the DR 0004 in the Child Tax Credit Allowance Amount box.

January 1, 2022 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
W-3 Plain Paper Form Year correction
2021 Form 940
2021 Form 940 Schedule A
2021 Form 944
Federal FIT 2022 and Wage Base $147,000

State Forms
California DE9

State and Local Income Tax
California (CA SIT)
Iowa (IA SIT)
Maine (ME SIT)
Nebraska (NE SIT)
New Mexico (NM SIT)
New York State (NYS SIT) - Does not include top three brackets
New York Yonkers (Yonkers SIT) - Does not include top three brackets
Oklahoma (OK SIT)
Oregon (OR SIT)
South Carolina (SC SIT)

SUTA Wage Base (Maximum taxable earnings)

State	2022	2021
CO SUTA	17,000	13,600
HI SUTA	51,600	47,400
IA SUTA	31,600	32,400
ID SUTA	34,800	43,000
IL SUTA	12,740	12,960
KY SUTA	11,100	11,100
MT SUTA	38,100	35,300
NJ SUTA	39,800	36,200
NM SUTA	28,700	27,000
NV SUTA	36,600	33,400
NY SUTA	12,000	11,800
OK SUTA	24,800	24,000
OR SUTA	47,700	43,800
UT SUTA	41,600	38,900
WA SUTA	62,500	56,500

December 1, 2021 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
W-2/W-3 Plain Paper Form and Instructions
W-2/W-3 Deluxe Pre-printed Forms
W-2/W-3 Dynamic Systems Pre-printed Forms
W-2/W-3 Office Depot Pre-printed Forms
W-2 Electronic Filing

Protect Social Security Numbers Enhancement - The IRS is now allowing W-2 Forms sent to employees to only show the last four digits of employee Social Security numbers. You can now print W2 forms from C21 that hide the SSN if the option is selected.

Please follow these instructions to hide the SSN:

Enable the Report Customizer. Click the System menu and check "Customize Reports and Forms."
In Payroll/Print/W-2s, select the form you wish to use and Preview.
Right-click inside the form and select "Protect Social Security Number."
Click the Refresh icon at the top right of the form.
You should now see the SSN in the following format: XXX-XX-1234
Print the forms from the Preview window.
To remove the Protect SSN function, uncheck "Protect Social Security Number" and refresh again.

State and Local Income Tax
None

October 1, 2021 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
Adjustment made for 941 Fill-in Form

State and Local Income Tax
None

September 20, 2021 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
Adjustment made for 941 Fill-in Form

State and Local Income Tax
None

September 1, 2021 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
None

State and Local Income Tax
Kansas (KS SIT)
Ohio (OH SIT)

August 1, 2021 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
Adjustment made to 940 Schedule A for 2020 - It is unclear whether Schedule A requires FUTA amounts to be listed for states that do not have a credit reduction for 2020. The fill-in form available on the IRS site does not allow amounts to be entered in those spaces unless they have a credit reduction. These amounts will now show in the GUI but not in the PDF form produced by C21. If the IRS requests that you provide these amounts, they will be available for you to record on a paper form.

State and Local Income Tax
Idaho SIT (ID SIT)
New York SIT (NY SIT)
Yonkers CIT (Yonkers CIT)
Wisconsin SIT (Wisconsin SIT)

July 1, 2021 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
2021 Form 941 (Revised June 2021)

State Forms
None

State and Local Income Tax
None

SUTA Wage Base (Maximum taxable earnings)
None

April 15, 2021 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
941 Form Fill-In Adjustment

State Forms
California DE9 Form Fill-In Adjustment

State and Local Income Tax
None

April 1, 2021 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
Support for 2021 Form 941
Support for 2021 Form 941 Schedule B

After you install this Tax Update, if you have issues producing your 941 PDF, please check your Adobe Acrobat preferences. Open Adobe Acrobat and go to Edit/Preferences. In the Security (Enhanced) tab, check that you do not have Sandbox Protections or Enhanced Security checked. These settings may interfere with the fill-in procedure of your 941 PDF. If you do have those settings checked, please uncheck them and save your changes. Try producing the 941 again.

State Forms
Support for 2021 Form DE9

State and Local Income Tax
None

February 1, 2021 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
None

State Forms
None

State and Local Income Tax
Illinois (IL SIT)
Minnesota (MN SIT)
New Mexico (NM SIT)
North Dakota (ND SIT)
Oregon (OR SIT)
Rhode Island (RI SIT)
Vermont (VT SIT)

January 1, 2021 Payroll Tax Update

This Tax Update includes the FIT changes for 2020 W-4s

Federal
Support for 2020 Federal Form 940
Support for 2020 Federal Form 940 Schedule A
Support for 2020 Federal Form 944
Federal Income Tax (FIT)

State Forms
None

State and Local Income Tax
Arkansas (AR SIT)
California (CA SIT)
California SDI
Iowa (IA SIT)
Kentucky (KY SIT)
Maine (ME SIT)
Michigan (MI SIT)
Missouri (MO SIT)
New York State (NY SIT)
New York Yonkers (Yonkers IT)
South Carolina (SC SIT)

SUTA Wage Base (Maximum taxable earnings)

State	2020	2021
AK SUTA	41,500	43,600
AR SUTA	7,000	10,000
CO SUTA	13,600	13,600
HI SUTA	48,100	47,400
IA SUTA	31,600	32,400
ID SUTA	41,600	43,000
IL SUTA	12,740	12,960
KY SUTA	10,800	11,100
MO SUTA	11,500	11,000
MT SUTA	34,100	35,300
NC SUTA	25,200	26,000
ND SUTA	37,900	36,400
NJ SUTA	35,300	36,200
NM SUTA	25,800	27,000
NV SUTA	32,500	33,400
NY SUTA	11,600	11,800
OK SUTA	18,700	24,000
RI SUTA	24,000	23,600
UT SUTA	36,600	38,900
VT SUTA	16,100	14,100
WA SUTA	52,700	56,500
WY SUTA	26,400	27,300

COVID-19 Related Sick Pay

COVID-19 Families First Coronavirus Response Act (FFCRA) US Social Security Employer exemption

This Tax Update contains changes related to FFCRA Sick Pay. If you have employees entitled to this type of pay, you will need to create the following new Income factors for wages required to be paid under the Emergency Paid Sick Leave Act (ESPLA) as enacted under the FFCRA. This Act requires employers with less than 500 employees to provide paid sick leave to employees unable to work or telework after March 31, 2020, and before January 1, 2021 due to reasons outlined below.

Create one or both of the following Income Factors to implement these changes:

COVIDSICK

In these circumstances, you are entitled to a maximum of $511 per day, or $5,110 total over the entire paid sick leave period.

Are subject to a Federal, State, or local quarantine or isolation order related to COVID-19;
Have been advised by a health care provider to self-quarantine due to concerns related to COVID-19;
Experiencing symptoms of COVID-19 and are seeking medical diagnosis. This falls under the Emergency Paid Sick Leave Act.

COVIDCARE

In these circumstances, you are entitled to compensation at 2/3 of the greater of the amounts above at a maximum of $200 per day, or $2,000 over the entire two week period.

Caring for an individual who is subject to a Federal, State, or local quarantine or isolation order related to COVID-19 or an individual who has been advised by a health care provider to self-quarantine due to concerns related to COVID-19;
Caring for your child whose school or place of care is closed, or child care provider is unavailable, due to COVID-19 related reasons;
Experiencing any other substantially-similar condition that may arise, as specified by the Secretary of Health and Human Services

This Income must be subject to US SS and any other taxes related to this sick pay. Once you create this Income factor, apply it to eligible employees.

If you previously created an Income for this type of sick pay under a different name, you should change the Income name to COVIDSICK and/or COVIDCARE. In order for this change to be applied to eligible sick pay, it must be called COVIDSICK or COVIDCARE in all caps.

COVIDFAMILY

Qualified family leave wages you paid to your employees under the Emergency Family and Medical Leave Act under the FFCRA. This requires employers with less than 500 employees to provide public health emergency leave under the Family and Medical Leave Act of 1993 to an employee who has been employed for at least 30 calendar days. The requirement to provide leave generally applies when an employee is unable to wok or telework due to the need to care for a child under the age of 18 because the school or place of care has been closed, or the childcare provider is unavailable, due to a public health emergency. The first 10 days for which an employee takes leave may be unpaid. During this period, employees may use other forms of paid leave, such as qualified sick leave, accrued sick leave, annual leave, or other paid time off. After an employee takes leave for 10 days, the employer must provide the employee paid leave for up to 10 weeks. The qualified family leave wages can't exceed $200 per day or $10,000 in the aggregate per employee for the year.

Once you create one or both of these Income factors, apply them to eligible employees. This Income must be subjct to US SS and any other taxes related to this sick pay.

If you previously created an Income for these types of sick pay or family leave under a different name, you should change the Income name to COVIDSICK, COVIDCARE, or COVIDFAMILY. In order for this change to be applied to eligible sick pay, it must be called COVIDSICK, COVIDCARE, or COVIDFAMILY in all caps.

Please click here for more detailed instructions on applying these changes.

Instructions for configuring your employees for 2020 W-4s or previous W-4s

Questions?
If you have questions about this information or require our assistance, please contact us here.

Please do the following before installing this update:

Make a backup of all of your companies.
Once you install a Tax Update configured for 2020, if you have not previously reconfigured your employees for 2020 W-4s, you will need to go to Payroll/Configure/Employees and reconfigure whichever employees you need to Calculate Payroll for in the future. In other words, you cannot run a payroll for any employee that has not been reconfigured. You do not need to reconfigure employees that you do not need to run payroll for.
For tips on more efficient payroll configuration, see our Hot Topic: C21 Tips for Efficient Payroll

Configuration information for this Payroll Tax Update

Due to changes to Federal Income Taxes for 2020, you will need to reconfigure your employees before calculating your next payroll, even if you are not using 2020 W-4s. Please keep this in mind before installing this Tax Update as you will need to reconfigure your employees in order for these Tax Tables to be implemented.

After installing this Tax Update, if you do not see the new fields available in Configure/ Employees, go to Payroll/Calculate Payroll, and start a 2020 payroll. Close out of Calculate Payroll and you should see the fields in Configure/Employees.

If you have multiple employees you can reconfigure a little at a time by saving your changes as you go. However, you will not be able to Calculate Payroll for employees that have not bee reconfigured. You can also OK all of your employees and then go back and reconfigure them when you are able. Please note that when you OK your employees, the filing status will default but the status may not be correct. Please double check the status before you run payroll for those employees.

Below you will see references to 2019 Form W-4. This applies to Form W-4 from previous years as well. If an item below only references 2020 Form W-4, you can leave that box blank if you are using a previous year's form.

In Payroll/Configure/Employees, you will see the following Pay Factors for US FIT :
Configure Employees

Exemptions – If you are using 2019 Form W-4, leave the number of exemptions as they are. If you are using 2020 Form W-4, use the chart below to enter the correct number:

Filing Status	Step 2	Number to enter
Married Filing Jointly	Step 2 NOT checked	3
Single, Head of Household, Married Filing Separately	Step 2 NOT checked	2
All Filing Statuses	Step 2 Checked	0

Other Income Amount – Enter the amount in Step 4(a) of your 2020 W-4 Form.

Deductions Amount - Enter the amount in Step 4(b) of your 2020 W-4 Form.

Filing Status - Use the tables below to enter the correct status.

2019 Form W-4:

Filing Status	Status Code
Married Filing Jointly	M19 1 Job
Single, Married Filing Separately, or Head of Household	S19 1 Job
Nonresident Alien	NRA

2020 Form W-4 Step 2 NOT checked:

Filing Status	Status Code
Married Filing Jointly	M19 1 Job
Single or Married Filing Separately	S19 1 Job
Head of Household	H20 1 Job

2020 Form W-4 Step 2 Checked:

Filing Status	Status Code
Married Filing Jointly	MFJ20 2 Job
Single or Married Filing Separately	S20 2 Job
Head of Household	H20 2 Job
Nonresident Alien	NRA2020

Dependent Amount – Enter the currency amount listed on 2020 Form W-4 in Step 3.

Exempt from Tax – Check this box if the employee is exempt from tax.

Additional Withholding – Enter the currency amount listed on the 2020 Form W-4 in Step 4(c). This is the additional amount to be withheld per pay period.

North Dakota SIT

Please be aware of the following changes to North Dakota statuses and allowances. You will need to reconfigure your employees in Payroll/Configure/Employees before you will be able to Calculate Payroll.

Form	Factor	Change
2019 Form W-4	Head of Household	Select Filing Status 19 Head of Household
2020 Form W-4	Head of Household	Select Filing Status 20 Head of Household
2020 Form W-4	Allowances	Enter Zero Allowances

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